Record job details without typing.
You talk, we file the paperwork. Tell us once what you track after a job, and Callforma sets up the questions. Then call after every job and talk it through; the assistant asks about anything you leave out and emails you the job report. Built for plumbers, electricians, HVAC techs and field workers. No app, no typing.
Call after every job+1 (512) 640-0871$0.99 per call, billed by Callforma. First 5 free. It's a normal phone call, so your carrier's standard rates may apply.
1
Describe what you track.
Tell us what you write down after a job: customer, address, parts, charge, whatever you need. We set up the questions. You can change them anytime.
2
One number to call.
Save +1 (512) 640-0871 to your contacts. Call from the truck, the job site, or after dinner, whenever fits. We recognize your work cell on the line.
3
Your reporting assistant answers.
Talk through what you did: who, where, what, what you charged. The agent listens and asks what's missing. No app. No screen. Just a phone call.
4
Paperwork in your inbox.
A structured record lands in your email: customer, address, work, parts, charge. Same data a form would capture. You just never had to fill it.
An app lets you skip the boring fields. Callforma asks for them.
Dictating into a voice-memo or notes app is one-way. It writes down whatever you remember to say and quietly leaves the rest blank. And a blank field is an unbillable line, a missing address, a callback. Callforma is a conversation: the agent asks follow-up questions for any field you haven't covered, so the details you forgot get asked for before you hang up. No app to open, no screen to tap. Just a phone call from wherever you're standing.
Pay for the calls you make. Nothing else.
| Price | $0.99 per call. First 5 free. |
|---|---|
| Commitment | No subscription. A month with no calls costs $0. |
| Setup | Save one number to your contacts. No app to install. |
| The form | Describe your work and we generate the fields. You can edit them anytime. |
| Missing details | The agent asks follow-up questions for anything you didn't cover. |
| What you get | An email with the filled-in fields, a CSV, and the full transcript. |
Callforma is for people already doing the work: tradesmen, inspectors, field crews. It isn't a job board. The number is a US (+1) line, so it's built for crews in the US and Canada.
Try it now. Tell us what you do.
Plain English. We'll generate a form that matches how you actually work, then let you talk it through.
Your form
Describe your business on the left and we'll print your form here.
From a 60-second call to your inbox.
Here's how it goes. The plumber calls from his truck and says "everything was okay," and the agent keeps asking. He forgets to mention the part, so it asks again. Seconds after he hangs up, this lands in his inbox:
| Customer name | Kevin McCallister |
| Address | 671 Lincoln Ave, Winnetka, IL |
| Work performed | Replaced kitchen faucet |
| Parts used | Moen 7594 single-handle, plumber's putty |
| Total charged | $185 |
Full transcript
AGENT: How'd the job go?
USER: Everything was okay.
AGENT: Cool, what did you do?
USER: Fixed a leaking faucet for Kevin McCallister.
AGENT: Where was that?
USER: 671 Lincoln Ave.
AGENT: In Winnetka?
USER: Yeah, Winnetka, Illinois.
AGENT: Got it. What did you charge?
USER: $185.
AGENT: And what parts did you use?
USER: ...just a Moen 7594 and some putty.
AGENT: Got it. Kevin McCallister, 671 Lincoln Ave Winnetka,
replaced kitchen faucet, Moen 7594 and putty, $185. All set?
USER: Yep.
AGENT: Logged it. Talk soon.Mike never typed a word. The transcript is attached for billing disputes. The fields go straight to whatever address you set: your inbox, your accountant, your dispatcher.
Structured data, not just a voice note.
Every call lands as clean, labeled fields plus a CSV attachment, and you can export your whole call history as CSV or JSON anytime. Use it for:
- Reconciliation. Hand the month's CSV to your bookkeeper or drop it into QuickBooks.
- Job log. A searchable history of every visit. No more notebooks or voicemails.
- CRM. Customer names and addresses, ready to import.
- Invoicing and disputes. Amounts and parts back up your invoices, with the transcript attached.
- Taxes. Parts, materials, and income totalled at year end.
Questions
How do I record job details after each job without typing?
Call the Callforma number from your work phone and talk through the job like you'd tell a coworker. The assistant asks about anything you leave out, like the address, parts or what you charged, and a few seconds after you hang up the job report lands in your email.
Is there an app to record job notes by voice?
You don't need one. Callforma is a phone number, not an app: you call it from the phone you registered and it recognizes you. There's nothing to install or open on site.
What does the job report include?
The fields you chose when you set it up, filled in from what you said, plus a spreadsheet (CSV) attachment and the full transcript. Anything you didn't mention is marked as not mentioned rather than guessed.
Does it work for electricians, HVAC techs and other trades?
Yes. You describe what you track after a job in plain English and Callforma sets up the questions for that. You can change the fields anytime in your dashboard.
Who gets the job report?
You, and anyone else you add, such as your office or bookkeeper. You can also export your whole call history as CSV or JSON. Callforma doesn't connect directly to CRM or accounting software.
How much does it cost?
$0.99 per call. Your first 5 calls are free, there's no subscription, and calls are billed together once a month. It's a normal US phone call, so your carrier's standard rates may apply.